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Functions

Functions are important to us.

But the benefits that people derive from them are more important.

In a world of functions we provide a universe.

Our nscale information platform is an open and innovative enterprise information management system. We’d like to give you an idea of what a comprehensive and versatile range of functions this system has. This is just a small selection.

6 components of the nscale information platform

nscale was designed for efficient document and information management. We have grouped the software functions and features into the six components that every enterprise information management system should have.

1. Input management

Relevant information for your business from all incoming channels is digitally captured.

2. Document management

A document management system allows you to centrally manage your documents and access them from anywhere.

3. Processes

You can initiate and digitally manage your business processes with workflows.

4. Collaboration

Collaborate with your team anytime, anywhere.

5. Output management

All your documents, information and processes are distributed and made available to the right people.

6. Archiving

One-click digital and audit-proof document and information archiving.

Input management

Input management is the digital capturing, structuring and archiving of incoming information and data from various sources. This includes both structured and unstructured data. Unstructured data is information that can’t be immediately identified, such as presentations, videos and audio files. Structured data have a standard, readable format and can be stored in a line and column database. An invoice is an example of structured data.
Data is captured during input management by technologies such as scanning, imaging, OCR, barcodes, ICR or full text searches. The term ‘input management’ refers to the process of obtaining digital content from documents that are generally provided in paper form, whereas the process of converting the data from paper to digital format is called ‘capturing’. The main advantage is that information is automatically classified and extracted.

Mass data processing
Classification and data extraction
Automation
Omnichannel integration

Document management

Companies receive and process a large volume of data and information in different formats and from various sources. Managing this volume of digital documents, from orders, invoices and delivery notes to contracts, videos and audio files, poses a major challenge to many of them.
A document management system (DMS) structures these data and stores them in digital files according to standard criteria, e.g. business partner record. The system also provides a basic framework for business processes such as incoming invoice processing. In other words, a DMS can do far more than simply archive digital and audit-proof documents. It stores all enterprise information in one central repository so that all company employees with the relevant access permissions can quickly locate it.

Collaborative document editing
Structured storage
Document lifecycle management
Format-independent visualisation
File structures, electronic records, process mapping
Annotations
Full-text search / index-based search/ navigation research / quick search /saved searches

Processes

Every company has business processes and workflows. They extend from employee holiday leave applications and customer orders to departmental budget approvals – and they all have one thing in common: they all involve a progression of steps. Paper-based approval processes are extremely complex and time consuming.

Digital workflows ensure complete transparency, as well as an overview of process information and the people involved. They are also faster because they can be efficiently managed – saving time, resources and desktop space.

Digital workflows offer enterprises a vast range of opportunities for business process management – irrespectively of whether those processes are department-specific, company-wide or intra-group.

Process design and organisation structure
Ad-hoc workflows (floating file)
Resubmissions, reminders
Logged processes
Task workflow

Collaboration

Collaboration means working together, but it’s actually more than that. Teams face multiple challenges in collaborative projects and assignments. They often need a ‘team space’ where they can work dynamically in a protected environment on their project or assignment.

Developed on the basis of collaborative technologies such as Social Software or Groupwise, team spaces allow multiple people to work on documents and make the coordination of activities via local and remote networks possible. Only team members with the relevant permissions can access the information in the team space or edit it in collaboration with other team members, who can be located anywhere in the world.

Virtual project workspace
Team calendar/ time schedules
Project files

Archiving

Most of the data and information that enterprises deal with, and many of their documents, already only exist in electronic format. But what is the best way to archive this enormous volume of information and data without losing an overview? A secure environment and an archiving concept that preserves evidentiary value are also important considerations.

The nscale enterprise information management system offers a range of options for the audit-proof archiving of data and documents. It can also be upgraded for trusted long-term archiving in accordance with TR-ESOR. All of the software is based on the nscale information platform, ensuring access to archived documents at all times.

Long-term, audit-proof storage
Redundant archiving
Use of different storage systems
Retention and deletion periods
Single instance storage

Output management

In the information age it is essential to be able to issue the right information to the right staff at the right time and the right place in the right format. And at minimum effort and cost. Output management makes the controlled provision of business information to various target groups via different output channels possible.

It is an important part of any enterprise information management system because it provides the technology for the receipt and collection of data and documents from the application environments from which information is to be distributed. This input is then centrally processed so that it can be distributed via the chosen communication channel in the optimum format.

E-mail transmission and archiving
Content publication
PDF/A conversion
Content exports
CSV exports for import into ERP
Mass data exports

Administrator functions

Our administrator functions allow you to easily adapt the software configuration to your specific requirements.

Administration and monitoring

nscale provides technical and commercial administrators with an intuitive, self-explanatory and, more importantly, central configuration interface. System monitoring and maintenance are also important features in addition to the central configuration capability. We provide the following administration components.

Offline mode
Design tool for templates, lists and processes
Auto update
Login via Windows user

nscale Administrator

The nscale system is administrated in a standard application, nscale Administrator. Here are some of the configuration options it provides:

User administration
Attribute definition
Permissions management
Database configuration

nscale Monitoring Console

nscale Monitoring Console is a component of the nscale information platform used for central monitoring of the nscale infrastructure. The main function of the nscale Monitoring Console is the central monitoring of the nscale systems.

Monitoring
Connection to external systems
Resource monitoring
E-mail notifications

But there’s much more to it than that. Contact us if a specific function or feature is essential to you.

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